Faculty Coordinator - Fieldwork/Coaching Coordinator

Douglas College - New Westminster, BC (30+ days ago)

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Work Arrangements

The Sport Science Department in the Faculty of Science & Technology is seeking a Field Work/Coaching Coordinator. This limited-term faculty coordinator position is available from January 1, 2020 to December 31, 2020 with the possibility of extension. The position carries a two-section time release per academic year for the Coordinator role and a six-section equivalent seminar/supervision load within our service learning fieldwork courses. This position may require travel between the New Westminster and Coquitlam campuses. Training and transition into the role will occur during Fall 2019.

What Douglas Offers

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

The Role

The Sport Science department at Douglas College provides Diplomas in Sport Science with specializations in Kinesiology and Health and Recreation, a Bachelor of Physical Education and Coaching with available kinesiology and health promotion concentrations, and a Graduate Diploma in Physical Education and Coaching. The Fieldwork/Coaching Coordinator position is integral to the leadership team and student experience in the Sport Science department due to the position’s oversight of the department service learning relationships and related student learning.
Alongside the Instructor role, the primary functions of the Coordinator portion of the position are:
a. To coordinate all aspects of the Bachelor of Physical Education and Coaching Fieldwork operations, placements, course delivery and evaluation, site creation and community partnerships.
b. To oversee student graduation requirements that are included in Fieldwork courses.
c. To coordinate all coaching aspects of BPEC, including acting as the liaison between viaSport and the Department, creating and maintaining relationships with provincial and national sport organizations, and promoting coaching education on campus.
d. To act as a part of the SPSC Coordination Team for assigned Department work.
e. To act as a liaison between the SPSC Department, Student Engagement, and Athletics as necessary.


As an instructor in the SPSC Department, you will instruct students, facilitate learning and evaluate student progress in College courses. You will plan, organize and manage learning activities and resources, provide academic advice to learners and maintain quality learner-centered instruction.

Responsibilities specific to the Field Work/Coaching Coordinator role include:

A) Fieldwork Courses
1. Create, manage and teach assigned Fieldwork courses each Fall and Winter semester.
  • Lead seminars for each section
  • Detail and mark assignments for each section
2. Maintain and create Fieldwork Policy as needed.

3. Inform and advise students on the order of Fieldwork courses.

4. Track and counsel students who have failed, or are at risk of failing, Fieldwork courses.

5. Manage Fieldwork site communication related to courses.

6. Review Site Supervisors with low ratings from student comments.

7. Maintain and update all Fieldwork documents (e.g. Fieldwork Handbook) and information on digital platforms (e.g. BPEC website).

8. Distribute Fieldwork Placement Forms to current BPEC students. For new BPEC students, ensure these forms are distributed in SPSC 2211 before mid-term. For all other students, ensure these forms are distributed in third seminar.

9. Confirm requests from students to use prior experience towards Fieldwork Hours (applicable to 2101 only).

10. Monitor and remind students about Fieldwork and graduation requirements: i.e. First Aid, CRS and CPR, NCCP requirement, Fitness Certification, and High Five.

B) Prior Learning Assessment (PLAR) (Applicable only for students who entered BPEC before Fall 2015)

1. Advise students on policy and guidelines; advise students on prior experience and validity of using those experiences.

2. Support students making PLAR plans for graduation when necessary.

3. Evaluate PLAR Application Packages and check references.

C) Fieldwork Site and Supervisor Management

1. When necessary, ensure timely recruitment of new sites and new Site Supervisors.

2. When necessary, follow-up with sites and/or Site Supervisors no longer taking students.

3. Problem solve any student, site or Site Supervisor issues throughout the semester.

4. Ensure placements are approved by the respective workplace Supervisor or, where applicable, Principal or Vice Principal.

5. In the Fall, promote the Gord May Fieldwork Award to Site Supervisors. In the Winter, promote the Difference Maker Fieldwork Award to Site Supervisors. For both, ensure Site Supervisors send in the Student Nomination form before the deadlines.

6. Where applicable, oversee the matching process between high quality coaching Site Supervisors and students interested in pursuing coaching as a career.

7. Support the Fieldwork Placement Coordinator in the matching of students with Sites and Site Supervisors.

D) Coach Coordination

1. Find, inform, and counsel students who show particular interest in pursuing coaching as a career.

2. Maintain a Coaching Advising Document for students interested in pursuing a career in coaching. This should include, but is not limited to, updated information on NCCP requirements for trained and certified status.

3. In conjunction with the SPSC Coaching Committee, support SPSC Faculty delivering NCCP modules within SPSC classes.

4. In conjunction with the SPSC Coaching Committee and JJ Kent Award winner, organize National Coaches Week on campus for the end of September.

5. In conjunction with the previous JJ Kent Award winner, promote the Award among SPSC students.

E) General Coordination

1. Attend monthly SPSC coordinator meetings and complete assigned duties.
2. Liaise with Student Engagement and
3. Attend Science and Technology Faculty meetings.

To Be Successful in this Role You Will Need

The successful candidate must have the following minimum qualifications:
  • Masters Degree in the area of Education and/or Kinesiology (or related field) (PhD preferred)
  • Teaching experience, preferably at the college or university level
  • Field experience in physical education, sport and coaching
  • Work experience in the school system as administrator and/or teacher would be an asset
  • Knowledge of Blackboard (or other online learning platform), Excel, and Microsoft; knowledge of Banner would be an asset
  • Strong interpersonal skills with students, staff, faculty and site supervisors
  • Proven ability to problem solve day to day issues
  • Demonstrated ability to work in a team environment with other coordinators and faculty on Department wide issues and with faculty on Fieldwork/Coaching issues
  • Able to work independently on projects
  • Ability to create and maintain a professional network relevant to student needs
  • Strong verbal, written and communication skills
  • Demonstrated ability to supervise, organize, plan and schedule, train and motivate and adjust to a changing environment