Department Assistant, Graphic and Digital Design

University of the Fraser Valley - Abbotsford, BC (30+ days ago)

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Job summary
Provide program and administrative support to department head, faculty, and staff
Respond to inquiries from students, general public and others
Coordinate and maintain records management activities for the department
Develop and maintain records and reports for all department budget and finance activities, coordinate capital purchases
Assist the department head in timetable development; coordinate availability of department faculty for course offerings; develop and maintain files and reports for workload reconciliation
Prepare and process contract requests
Maintain and monitor the regular review of course curriculum for all department-owned courses; track where curriculum and other related submissions are in the approval process
Organize meetings (scheduling, space bookings, equipment bookings, etc.)
Prepare agendas, minutes and other necessary materials for department committees
Assist in preparing, revising and maintaining department documents
Liaise with institutional committees and support services
Monitor wait lists, assist with pre-requisite screening
Coordinate special projects within the department as-needed
Organize department events, on-campus and off-campus
Maintain department website
Assist with development of promotional materials (brochures, posters, postcard etc.)
Maintain active Social Media presence (Facebook, Instagram and Twitter)
Coordinate the hiring and supervision of workstudy student(s)
Qualifications

Completion of a certificate in office administration from a recognized post-secondary institution; or completion of 30 credits from a recognized post-secondary institution
Completion of public relations/marketing/professional communications certificate preferred
Minimum three (3) years’ experience, preferably in post-secondary environment
Good working knowledge of modern office practices and procedures
Ability to work with a variety of complex schedules and reports, with demonstrated attention to detail
Well-developed interpersonal and oral communication skills
Excellent written communication skills; Line editing and proofreading skills
Highly resourceful and organized; able to problem solve and self-initiate
Experience working with social media (including web design) in a professional context
Experience in agenda preparation and transcription
Experience in a marketing environment an asset
Experience in organizing meetings and events preferred
Ability to remain calm under pressure
Evidence of professionalism, demonstrated understanding of ethical conduct, ability to maintain confidentiality
Work effectively in a team environment
Advanced knowledge of Microsoft Office (Word, Excel, Outlook)
Knowledge of Adobe CC
Knowledge of Mac OS, preferred
Knowledge of digital project management tools such as Basecamp, Google Drive, and Trello an asset
Knowledge and experience with Banner preferred
Experience working with students in a service environment, preferred
Knowledge of UFV and BC post-secondary system an asset

About UFV

The University of the Fraser Valley has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

How to apply

Direct resume including evidence of appropriate qualifications referring to Posting #2020.117 to hrinfo@ufv.ca.

The Selection Advisory Committee will begin reviewing applications on May 21, 2020; however, the position will remain open until filled.