Student Affairs Coordinator

McGill University - Montréal, QC (30+ days ago)

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Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Informs students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

Major Duties & Responsibilities:
Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits and probationary status. Prepares and verifies files. Coordinates and schedules student interviews.
Informs students in relation to their files. Resolves problems. Ensures the application of academic regulations and deadlines. According to the needs of the unit, prepares residency rotation and other student activity schedules, contacting the necessary officials to coordinate and verify placement.
Coordinates application process for awards, scholarships and fellowships. Distributes application forms and provides information on procedures and deadlines. Verifies that student files are complete and, as required, ensures necessary linkage with admissions process.
Organizes specific operations with regard to the start of the semester, loan applications, course and residency evaluation, and exam scheduling and invigilation. Prepares timetables and schedules room bookings for unit. Prepares, schedules and books exams for unit.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience:
DEP (Secretarial/Office Systems)

Four (4) years’ related experience

Other Qualifying Skills And/Or Abilities:
Proven organizational skills. Accuracy, attention to detail, and resourcefulness. Proven ability to listen to and assist student and to be service-oriented. Good interpersonal skills for communicating with students, faculty members and departmental administrators and other institutions. Experience in supporting the coordination of events (student presentations and design competitions). Proven ability to work independently and as part of a team. Experience with a professional program with accreditation requirements is an asset. Proven knowledge of English and French, written French is an asset. Demonstrated ability to work in a PC environment using excel spreadsheets and databases.

Reference Number:
19-1147/CR1252

Supervisor's Title:
Undergraduate Program Manager

Salary Scale:
$23.29 - $32.11

Faculty/Unit:
Faculty of Engineering
Electrical & Computer Engineering

Position Type:
Full-Time

Hours Per Week:
33.75

How To Apply:
Please submit your electronic application via the web at https://engineering.medicine.mcgill.ca/ords/f?p=165 click on "Application Form" and upload your curriculum vitae and cover letter as one document.

The deadline to apply for this position is December 10, 2019 at 5:00 PM.

  • Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, the Faculty of Engineering will only contact applicants selected for an interview.

The masculine is used to lighten the text, without prejudice to the feminine form.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for unionized positions or according to the personnel policies for non-unionized position.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca or 514-398-3711.