Finance and Fundraising Coordinator

Concordia Greenhouse - Montréal, QC (13 months ago)

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Finance and Fundraising Coordinator
Hours: 20 hours/week until end of December 2019, then 25 hrs/week as of Jan 1st 2020
Start date: The week of December 9th 2019
Pay rate: $17/hour

About the Concordia Greenhouse
The Concordia Greenhouse Project is a collectively run, consensus-based, non-profit organisation. It uses the Henry H. Hall Building rooftop greenhouse as an all-organic space geared towards community, education and sustainable horticulture. The Greenhouse is a year-round green space that hosts workshops, projects and events raising awareness around food issues and alternatives to mainstream consumerism.

We aspire to strengthen the urban agriculture movement at Concordia University, and in Montreal by growing local produce using ecological practices, providing experiential learning opportunities through volunteering, internships and jobs, and networking with other like-minded individuals and organisations.


Accounting and Financial Management
Manage and oversee general accounting cycle
Prepare financial statements, trimesterly reports and forecasts
Monitor budgets, cash flow and financial reports
Manage and complete deposits, as needed
Monitor expenses, including replenishing petty cash on a monthly basis

Strengthen and develop internal financial accountability framework
Provide financial training for staff/collective members, and board of directors (BOD), as needed
Support collective members with their budgets, as needed
Participate in the finance committee
Report overall financial picture to staff/collective on a monthly basis, or as needed

Payroll processing
Review, approve and transmit payroll to external payroll company
Maintain payroll schedule, according to predetermined pay periods set out by the external payroll company
Prepare SAGE 50 files and other documents as required for annual financial review, and related reports

Manage internal controls, related reports and procedures
Liaise with external accountant and various federal and Quebec agencies, as required
Prepare documents for year-end reports and declarations
Liaise with external accountant and government agencies, as required
Maintain yearly insurance status

Full-cycle accounting using Sage 50 software
Code source documents - invoices, receipts and payroll records to the appropriate revenue, expense, asset and liability accounts
Record transactions in journals and the general ledger for accounts payable, accounts receivable and payroll
Reconcile asset accounts on a monthly basis

Maintain internal financial records
Bank statements, internal AG account transaction details and PayPal account
Manage budgets and cash flow statements, including financial projections
Prepare trimesterly or quarterly financial reports for staff, and the board of directors

Annual budget creation
Facilitate the creation of the annual budget with input from project coordinators; propose draft budget for collective and BOD review
Present budget and financial statements at annual general meeting

Research and apply for grants relating to programming, infrastructure repairs and other projects, as required
Support staff and BOD members in fundraising efforts
Coordinate organisation-wide fundraising strategies

Collective Member Duties
Attend and participate in collective meetings
Provide regular updates to collective and BOD
Supervise Greenhouse space during school semester opening hours (at least 1 shift/week)
Support other staff in the Greenhouse, as needed
Contribute to maintaining a clean and safe environment
Contribute to institutional memory and training guidebook by maintaining clear documentation of the position
Ensure production space is clean, organised and stocked
Participate in project consultations, as needed

Minimum 1 year of experience with bookkeeping, payroll, or related fields
Formal studies in accounting or finance, an asset
Experience with accounting software (SAGE 50, an asset)
Proven experience with fundraising and grant-writing
Knowledge of not-for-profit financial management and structure
Experience and interest in non-hierarchical group decision-making and governance
Bilingualism (English/French), an asset
Familiarity with the Concordia Greenhouse and the organisation’s mission and mandate

Strong organisational and time management skills
Excellent communication skills; ability to communicate complex financial information in easy-to-understand language
Detail-oriented, professional and punctual
Ability to work efficiently in a self-directed and dynamic work environment

To apply, please send your CV and cover letter to our hiring committee by , December 4th, 2019, midnight. Please note that only those being considered for an interview will be contacted.


The Concordia Greenhouse recognises and welcomes the contributions that individuals who identify as members of marginalised communities bring to our organisation. We encourage, among others, Indigenous people, people of colour, disabled people, people identifying as LGBTQIP2SAA, women, formerly incarcerated or institutionalised people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organisation as diverse as the communities we serve.

Please indicate clearly in your cover letter that you would like to be considered for Employment Equity by including the phrase “I would like to be considered for Employment Equity”. Please note you do not need to disclose your reasons for applying for Employment Equity.

Job Types: Part-time, Permanent

Salary: $17.00 /hour