OFFICE MANAGER - Maternity leave

Thermapro Solutions Inc. - Saint-Laurent, QC (8 months ago)

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Job Summary
Located in Saint-Laurent, Montreal.
Starting date: November 19, 2018
Full time, 40 hours per week (8am to 4pm or 9am to 5pm), maternity leave replacement (one year contract).
38,000 - 40,000 per year (based on studies, experience, and abilities).

As the office manager at Thermapro Solutions you are the lifeline of a small company ( >10 employees). Your responsibilities range from taking calls and booking services to payroll, bookkeeping and contracts. You overlook that all the resources of the company are in well shape and with their needs covered (human and material resources) and you are in charge of making all services possible thanks to teamwork and good decision making. You offer excellent costumer service and make sure the company is fulfilling the highest standard in the industry.

To apply, send your resume and cover letter to: laura (at)

Job Type / Category


  • Shared Managerial responsibilities with the owner.
  • Bookkeeping - Invoicing, Acc. Payable, Acc. Receivable, etc.
  • Human Resources - Payroll and employees needs and responsibilities.
  • Costumer service - Reception, quality satisfaction, case followup.
  • Service logistics: Services Schedule, employee time management, contract clients service fulfilling.
  • Contracts, quotes, client care.
  • General Office Management: Attendance, office supplies procurement, mail, suppliers, etc.

Required Education, Skills and Qualifications


  • Imperative bilingualism English/French, written and spoken. Enough to communicate diligently with costumers and employees in both languages and for official document comprehension and creation. Any other language is an asset.
  • Minimum of college degree (DEC/AEC). Any study or degree in the admin/accounting/managerial fields is highly valued but not imperative.
  • Minimum of one year of experience with clerical work, including filing, answering phone calls, responding to emails, preparing documents, reception/costumer service, etc.
  • Computer skills - good use of Windows, Microsoft Office software (Outlook, Excel, Word, Power Point), diligent with smartphones and simple apps. Accounting software (Accountedge/Quickbooks) is an asset.
  • Must like dogs or feel comfortable around them and taking care of them (we have three working K9's).
  • Citizenship, permanent residence or work permit imperative.


  • Responsible, reliable and accountable
  • Good communicator
  • Decision making, analytical skills and problem solving with minimal supervision
  • Self - Disciplined, highly responsible and trustworthy. Works with minimum supervision
  • Excellent costumer service skills
  • Good time and resources management. Ability to multi-task and prioritize projects
  • Strong attention to detail and sense of urgency
  • Very strong organizational skills

ADDITIONAL SKILLS (non imperative)

  • Experience with sales or costumer service.
  • Experience as office manager or any other managerial position.
  • Experience in bookkeeping, administration, as office assistant, etc.
  • Driver's license (or be able to get one if needed - non imperative).

This is an excellent opportunity if you wish to focus or grow your career on the managerial/administrative areas. This is a small family company, with great work dynamic among teammates. Flexibility, trust and friendship are offered as we have a very humanistic and welcoming management philosophy.

To apply, send your resume and cover letter to laura (at)

Company Profile

Thermapro Solutions offers a specialized, eco-friendly and effective solution for bed bug extermination. Specializing solely on bed bugs, we have been helping people eliminate bed bug infestations in their homes and businesses for close to a decade.

To find the bed bugs, we use K9's ( dogs ) for scent detection using certified K9 sniffer dogs, as well as an effective and pesticide-free heat treatments to completely eradicate bed bug infestations, both residential and commercial settings. Our cutting-edge heating technology allows us to raise and maintain the temperature of infested areas — completely safe for you but deadly to bed bugs.

Job Type: Full-time

Salary: $38,000.00 to $40,000.00 /year


  • Computer skills: 1 year (Required)
  • Clerical work: 1 year (Required)


  • Secondary School (Required)


  • Legal ability to work in Canada (Required)


  • French (Required)
  • English (Required)